Minutes of the meeting of the Parish Council held on

Thursday 14 July 2022 at 7.30pm in Bayford Hall

Public Forum

There was no Public Forum

Present

Cllrs: N Linsley (Chairman), M Grant (Vice Chairman), J Garrett, and L Rose-Walker. C/Councillor L Trimnell

1.Apologies – Councillors: R Webb-Bowen, T Power and R Bastable

2. Declarations of Interest – None-

3. Minutes of the Annual Parish Council Meeting held on 12 May 2022.

Proposed: Cllr Garrett                                           Seconded: Cllr Rose-Walker

4.Planning Matters

a New Planning Matters

There were no new planning matters.

b Outcome of planning matters already considered

No further information.

5. Highways

Highways decision to improve Love Lane exit would be to extend the H bar on the roadway. Chairman to speak with the residents to gain their views as they will be losing some of the parking spaces to do this.

Chairman also mentioned the ongoing problems with parking on the brow of the hill in Bayford/Wincanton. SCC Cllr Trimnell suggested speaking with Wincanton Town Council about this.

b. SID

Elan City was the company of the final decision for purchasing the SID’s

6 Footpaths

Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 30 June 2022

A resolution is sought to accept the financial statement as at 30 June 2022. Stoke Trister & Bayford PC Current A/C £32,579.49 Stoke Trister&Bayford PC Reserve A/C £9,347.21 Leigh Common Savings A/C £5,106.80

c A resolution is sought to agree the following payments.

BAC’s	Clerk Salary, expenses & council expenses. May	685.58
BAC’s	Vale Signs & Print	86.00
BAC’s	Payman	84.00
BAC’s	Portal Planning	149.20
BAC’s	Helen Smith	164.90
BAC’s	Tim Downes	612.00
BAC’s	Brue Computing	81.00
BAC’s	Helen Smith	106.15
BAC’s	Helen Smith	415.45
BAC’s	Mrs Garrett	336.91
BAC’s	Bayford Mission Hall	30.00
BAC’s	Pinnacle Accountancy	132.00
BAC’s	Water2Business	15.00
BAC’s	PCC Stoke Trister	540.00
BAC’s	Dorset & Somerset Air Ambulance	500.00
BAC’s	Citizens Advice Bureau	25.00
BAC’s	Bayford Mission Hall	15.00
BAC’s	Arthur Gallagher	349.36
BAC’s	Helen Smith	238.76
BAC’s	Helen Smith	107.70
BAC’s	Helen Smith	126.33
BAC’s	Shiny Stoves Oven	60.00
BAC’s	P Williams	750.66
BAC’s	M Giles	240.00
BAC’s	FWE Training	168.00
BAC’s	Clerks Salary, expenses and Council expenses. July	600.57

8 Riding Gate & East View

Clerk read out update from Heather Nesbitt regarding the above. Clerk to keep requesting further updates.

9.Defibrillator

Cllr Garrett mentioned the previous training for the defibrillator and a possible follow up with further first aid learning on a basic level.

10.Risk Assessment

Cllr Webb-Bowen was unable to be present at the meeting but sent the Clerk an email thanking all colleagues who had arranged the insurance for the Jubilee Celebrations

11. Monthly Market

Cllr Rose-Walker mentioned having a monthly market in the hall selling home made produce and items etc., Chairman said to try one and see how it went then if successful make it a monthly event.

12. Parish Plan

Cllr Garrett will now move forward with the answers she has via the questionnaire. She will also speak with Tim Cook regarding the Neighbourhood Plan. Cllr Garrett will break down the different sections for different people to work with and to summarise by the September meeting. The winner of the draw was Brecon on Bayford Hill.

13. Jubilee Party

Chairman stated that the Queens Jubilee Party was a very successful day and the conclusion to this will be a Plaque on the hall wall commemorating this in the near future.

14. Opening up Safely

Chairman mentioned the builder’s quotes. The planning had to be applied for and the trustees are sorting out the answers to the planning officer’s questions. Chairman has asked SALC to extend the time of the Grant to which they have agreed.

15. Monthly Meetings

Cllr Grant suggested having a special meeting if needed for ongoing projects but to keep to a 2 monthly meeting at present.

16. Correspondence

Clerk showed all the letter from the Dorset and Somerset Air Ambulance thanking us all for our donation.

17. Website

Chairman asked Cllr Rose-Walker to speak with her husband regarding running the website for the Parish Council.

18. Date of next meeting will be on Thursday 8 September 2022

Meeting closed at 9.15pm

………………………………………………….             ………………………

Chairman                                                                       Date

Emergency email meeting of Stoke Trister with Bayford Parish Council on 2 June 2022

Present: Cllrs: M Grant (Vice Chairman) R Webb-Bowen, J Garrett and L Rose-Walker

RESOLUTION

It was unanimously agreed to make a resolution appointing Helen Smith and

Pam Williams as a Working Group to organize and conduct a suitable event at

Church Field, Bayford on Saturday 4 June 2022 to celebrate HM The Queen’s

Platinum Jubilee.

Passed unanimously on 2 June 2022

Proposed: Cllr Webb-Bowen                                Seconded: Cllr Grant

Signed………………………………………………Date………………………

Vice Chairman

Minutes of the Annual Meeting of the Parish

Council held on 12 May 2022 in

Bayford Village Hall at 7.30pm

Public Forum:

Mrs Linsley mentioned the Police report for April/May which was zero.

Present: N Linsley, J Grant, R Webb-Bowen, J Garrett, and L Rose-Walker.

D/Coucnillor Robin Bastable

There was 1 member of the public in attendance.

Clerk in attendance: Mrs P Gillman

1. Apologies – None

2. Declarations of Interest – None

3. Election of Officers

Chairman                                                                                N Linsley

Vice Chairman                                                                        M Grant

Highways                                                                                N Linsley

Footpaths                                                                               J Garrett

Tree Officer                                                                            L Rose-Walker

Website Officer                                                                      L Rose-Walker

Defibrillator                                                                           J Garrett

Residential Co-Ordinator                                                      L Rose-Walker

Civil Contingencies/Risk Management Officer                      R Webb-Bowen

Unanimous by all.

4. Minutes of the Parish Council Meeting 10 March 2022 and Planning Meeting of 11 March 2022

It was resolved to approve and sign the minutes as a true record

Proposed: Cllr Rose-Walker                           Seconded: Cllr Web-Bowen

5. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 31 March 2022.

A resolution is sought to accept the financial statement as of 31 March 2022. Stoke Trister & Bayford PC Current A/c £23,569.28; Stoke Trister & Bayford PC Reserve A/c £9,136.98; Leigh Common Savings A/c £5,106.67.

c. A resolution is sought to accept the following payments.

BAC’s	Clerks’ salary, expenses, and council expenses	685.58
BAC’s	D & M Miland	42.59
BAC’s	Mrs Linsley (Steamer)	148.00
BAC’s	Mrs Linsley (Microwave)	145.98
BAC’s	Peter Fryer (Gardener)	50.00
BAC’s	Mrs Gillman (Flag/Pole/Brackets	50.81

Proposed: Cllr Webb-Bowen                                                  Seconded: Cllr Grant

6. Planning Matters

a. New Planning Matters

There were no new planning matters.

b.Outcome of planning matters already considered

Planning Application No: 22/00347/HOU 

Applicant: Mr & Mrs Rushe

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH – Approved.

Planning Application No: 22/00348/LBC 

Applicant: Mr & Mrs Rushe

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH –Approved

c. Any other planning matters received since the agenda was prepared.

There were no other matters.

7. Highways

Chairman to write to John Nicholson regarding the previous discussion she had with Gary Warren about the dangers of parked cars on Bayford Hill and the exiting of Love Lane.

b. SID

After a long discussion it was agreed to ask three companies to either give a demonstration or let the Clerk know where their nearest device is to be able to go and see it.

8. Footpaths

Cllr Garrett discussed footpaths as per her report. Report filed within minutes.

9. Riding Gate and East View

Clerk asked D/Councillor Bastable how to contact Heather Nesbitt as she had written to her several times with no response. Cllr Bastable suggested copying in the CEO and Council Leader to her future emails to Heather Nesbitt.

10. Defibrillator

No further information.

11. Audit

The audit was signed.

12. Donations

The payments of the yearly donations were unanimously agreed by all.

13. Notice Boards

It was unanimously agreed to allow Mr Perry to purchase and erect the two new notice boards in Stoke Trister.

Proposed Cllr Rose-Walker                                                    Seconded: Cllr Webb-Bowen

14. LGA Model Code of Conduct

It was unanimously agreed to adopt.

15. Date of Next Meeting

Thursday 14 July 2022

Meeting closed at 8.45pm

……………………………………………..                 …………………………………..

Chairman                                                                        Date

Minutes of the Annual Residents Meeting

held on Thursday 12 May 2022in

Bayford Mission Hall at 7.00 pm

 

Present: Mrs N Linsley, Mrs J Garrett Mrs Laura Rose-Walker, Mr M Grant, Mr R Webb-Bowen D/Councillor R Bastable

Clerk in attendance:  Mrs P Gillman

Public: 22 members of the public.

1. Apologies for Absence: Mr A Chesterman

2. Minutes of the meeting of 13 May 2021

Signed off at the July 2021 Parish Council meeting.

3.Matters Arising from the Minutes

There were no matters to report.

4. Chairman’s Report

Stoke Trister with Bayford Parish Council Chairman’s Report 2021 – 2022

5. Neighbourhood Watch Report

Andy Chesterman sent his apologies.

Peter Munro, Stoke Trister – Mr Munro mentioned that it was advisable to make sure sheds were locked but apart from that things were relatively quiet.

6. Public Question Forum

One resident mentioned that there was no community spirit within the parish any longer as it has been lost over the past 20 years. A resident mentioned setting up a cinema club. Mrs Linsley stated that this is not something the Parish Council would consider financing but would support in any other way possible. One parishioner mentioned a broken gate and Mrs Garrett will investigate this. One parishioner asked what was happening to the pub. Another parishioner stated it is apparently up for sale confidentially but could not say with who and how much.

7. Date of next meeting

11 May 2023

There being no further business the meeting closed at 7.42pm.

Chairman………………………………………………………….Date………………………………….

Minutes of the meeting of the Parish Council held on

Thursday 10 March 2022 at 7.30pm in Bayford Hall

Public Forum

After extensive discussion with Helen Smith and Pam Williams regarding the Queens Platinum Jubilee Celebrations it was unanimously agreed to allow the 3^rd tranche of the Opening up Safely Grant of £2,500 towards the celebrations.

Present

Cllrs: N Linsley (Chairman), M Grant (Vice Chairman), J Garrett, and L Rose-Walker.

Public: Helen Smith and Pam Taylor

1.Apologies – C/Councillor A Groskop and D/Councillor R Bastable

2. Declarations of Interest – None

3.Minutes of the Parish Council Meeting held on 13 January 2022.

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Rose-Walker                                   Seconded Cllr Garrett

4.Planning Matters

a New Planning Matters

Planning Application No: 22/00347/HOU 

Applicant: MR & MRS RUSHE

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH

Planning Application No: 22/00348/LBC 

Applicant: MR & MRS RUSHE

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH

b. Outcome of planning matters already considered

There were no further planning outcomes

b Outcome of planning matters already considered

No further information.

5. Highways

Chairman has written to Gary Warren again regarding road safety.

Police have agreed to do extra patrols in Beech Lane and Devenish Lane.

Clerk to contact Traffic Management to request that Stoke Trister becomes a 20mph area.

b. SID

Further discussion regarding the SID it was agreed that the Clerk would send the websites of the companies recommended by Traffic Management.

6 Footpaths

Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 28 February 2021

A resolution is sought to accept the financial statement as at 28 February 2021.

Proposed: Cllr Garrett                        Seconded: Cllr Grant

Stoke Trister & Bayford PC Current A/C £22,128.47 Stoke Trister&Bayford PC Reserve A/C £9,136.91 Leigh Common Savings A/C £5,106.63

c A resolution is sought to agree the following payments.

BAC’s	Clerk Salary, expenses & council expenses.	621.81
BAC’s	Mrs Linsley (Flowers)	50.00
BAC’s	Mrs Linsley (Door Alarm)	119.99
BAC’s	Glasdon (Bin)	240.33

Proposed: Cllr Linsley                       Seconded: Cllr Grant

8 Riding Gate & East View

Still awaiting an update from Heather Nesbitt

9.Defibrillator

No further information

10.Risk Assessment

No further information

11. Street Party for 2022

Chairman would like to change the name to Jubilee Celebrations.

Parish has acquired a grant for £2,500 for the Jubilee Celebrations.

Proposed: Cllr Rose-Walker                   Seconded: Cllr Grant

12. Parish Plan

Cllr Garrett mentioned the changes she has made to the Parish Plan, all Councillors were very happy with the work she had done with the plan. Cllr Rose-Walker suggested putting in a question regarding wildlife on the plan.

13. May Elections

Chairman stated that she was happy to take the election papers to SSDC by hand.

14. Tender

The tender for this year was extensively discussed and decided.

15. Risk Assessment/Standing Orders/Financial Regulations/Freedom of Information/Code of Conduct

It was unanimously agreed to re-adopt all.

Proposed: Cllr R-Walker                             Seconded Cllr Grant

16. Date of next meeting will be on Thursday 12 May 2022

Meeting closed at 9.14pm

………………………………………………….             ………………………

Chairman                                                                       Date

Minutes of the meeting of the Parish Council held on

Thursday 13 January 2022 at 7.30pm in Bayford Hall

Public Forum

No members of the public attended.

Present

Cllrs: N Linsley (Chairman) (M Grant (Vice Chairman), R Webb-Bowen, J Garrett, and L Rose-Walker. D/Councillor R Bastable

1.Apologies – C/Councillor A Groskop

2. Declarations of Interest – None

3.Minutes of the Parish Council Meeting held on 11 November 2021.

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Rose-Walker                                   Seconded Cllr Grant

4.Planning Matters

a New Planning Matters

There were no new planning matters.

b Outcome of plannig matters already considered

There were no further outcomes.

5. Highways

Cllr Grant had contacted Gary Warren regarding the purchase of a SID. Gary Warren suggested it may be possible to share the cost and use of the SID with Charlton Musgrove. Although the Clerk had asked Charlton Musgrove previously to share and they refused. Cllr Bastable said he would speak about it at the next Charlton Musgrove meeting. Training will be given on how to use the SID and how to obtain the data from it.

On the dangers of driving out of Love Lane Gary Warren suggested painting the road by the lane to help with the visual exiting.

Clerk to contact Fly Tipping to report the rubbish along Beech Lane.

6 Footpaths

Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 31 December 2021

A resolution is sought to accept the financial statement as at 31 December 2021. Stoke Trister & Bayford PC Current A/C £23,160.86 Stoke Trister&Bayford PC Reserve A/C £9136.75 Leigh Common Savings A/C £5106.55

c A resolution is sought to agree the following payments.

BAC’s	Clerk Salary, expenses & council expenses.	592.07
BAC’s	SALC	25.00
Cheque 000501	British Legion Wreath	21.00
BAC’s	Mrs Garrett Xmas lights and batteries.	75.47
BAC’s	Superplants Xmas tree	162.00
BAC’s	Mrs Linsley refreshments for Carol Singing.	91.55
BAC’s	ICO	35.00

Proposed: Cllr Garrett                        Seconded: Cllr Grant

The Chairman discussed a training session she had attended. The internal audit now has extra legislations needed. Chairman suggested having a letter to the Parish Council as a totality of the internal audit. Chairman to contact Brian Williams who has done the internal audit for many years to ask just what needed to be done.

Chairman to contact Mr Light to repair the Notice Board at the triangle in Stoke Trister village.

8.Riding Gate, East View & Sunnyhill Farm

Heather Nesbitt is dealing with all the above cases.

9.Defibrillator

No further information

10.Risk Assessment

Cllr Webb-Bowen asked the Clerk to send his draft copy of the Risk Assessment to all Councillors so they could send comments and views on Management.

11. Street Party for 2022

Chairman had spoken with various parishioners to see how interested villagers would be to a Street Party. Cllr Rose-Walker will continue to organise the party.

12. Flowers

Chairman discussed with the Councillors about sending some flowers to Eldryd Parsons widow Maureen. It was unanimously agreed to go ahead with this.

13. Rubbish Bin

It has been requested by a parishioner that we have another rubbish bin at the bottom of Devenish Lane. Clerk to check on sizes and prices then send to all Councillors for a decision.  

14. Opening up Safely

It was discussed about the 3^rd tranche available for opening up safely. It was unanimously agreed to apply for it.

15. Precept

The Precept was signed and will be sent to SSDC.

16. Date of next meeting will be on Thursday 10 March 2022

Meeting closed at 9.07pm

………………………………………………….             ………………………

Chairman                                                                       Date

Minutes of the meeting of the Parish Council held on

Thursday 11 November 2021 at 7.30pm in Bayford Hall

Public Forum

No members of the public attended. Cllr Garrett requested a copy of the original Parish Plan. Chairman mentioned that she was learning Word Press so that she could amend the website when needed.

Present

Cllrs: N Linsley (Chairman M Grant (Vice Chairman), J Garrett, and L Rose-Walker. C/Councillor A Groskop. D/Councillor R Bastable

1.Apologies – Cllr Webb-Bowen and Cllr Diggle Perry

2. Declarations of Interest – Cllr Garrett planning application.

3.Minutes of the Parish Council Meeting held on 16 September 2021.

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Rose-Walker                                        Seconded Cllr Garrett

4.Planning Matters

a.New Planning Matters

There were no new planning matters.

b Outcome of plannig matters already considered

Application No: 20/00638/FUL

Applicants: Mr & Mrs Garrett

Location: Highcroft, Stoke Trister, Wincanton.

Proposal: Erection of a dwelling (resubmission) – Application finally passed by Area East.

Application No: 20/02935/FUL

Location: Highbrook Devenish Lane Bayford

Proposal: Demolition of existing bungalow and erection of a replacement dwelling and detached garage. – Conflict in decision from Parish Council. Permitted with conditions.

Application No: 21/01039/COU

Location: Riding Gate House, Riding Gate.

Proposal: Change of use of land and siting of 1 No. camping pod to provide holiday accommodation. – Based on one individual building and with that in mind STWBPC have no objections to the application. – Approved with conditions.

Application No: 21/01330/FUL

Location: Church Farm Bayford Lane

Proposal: Redevelopment of Church Farm agricultural buildings and erection of 2 dwellings (as approved under 19/00258/OUT) together with construction of new vehicular access therto and to serve existing bungalow- STWBPC have no objection to the two dwellings applied for. However, we do notice that the two houses to be erected are 5 bedroom houses when the original approved outline application was for two 4 bedroom houses. Permitted with conditions.

5. Highways

Chairman mentioned that Aly Perry has resigned as councillor and we need to advertise for two councillors again. She also agreed to contact the owner of Manor House, Stoke Trister as he had shown an interest in being a councillor. 

Cllr Grant agreed to look at the SIDS that Aly Perry was working on and to take over Highways temporarily. Cllr Grant mentioned fly tipping in Beech Lane at the A303 end. Clerk to contact the Council for clearance. Chairman had a meeting with Gary Warren regarding the traffic issues of parked cars at the top of Bayford Hill. Gary Warren said he would follow this up.

6 Footpaths

Cllr Garrett contacted Eve Wynn regarding several footpath problems. She is taking these issues on board but all her contractors are very busy at the moment and so she is unable to give a timescale as to when the matters can be resolved. Chairman suggested contacting Eve Wynn again to contact the landowners to clear the paths on their land. Eve Wynn has agreed to supply further footpath signs that Cllr Garrett and Cllr Rose Walker will put up together.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 30 September 2021

A resolution is sought to accept the financial statement as at 30 September 2021. Stoke Trister & Bayford PC Current A/C £19,449.65 Stoke Trister&Bayford PC Reserve A/C £8926.29 Leigh Common Savings A/C £5106.31

Proposed Cllr Garrett                                                  Seconded Cllr Grant

c A resolution is sought to agree the following payments.

BAC’s

Clerk Salary, expenses & council expenses.

591.99

Proposed: Cllr Grant                           Seconded: Cllr Garrett

8.Riding Gate, East View & Sunnyhill Farm

Cllr Garrett gave an update which was sent to Heather Nesbitt.

9.Defibrillator

Cllr Garrett mentioned a possible leak in the phone box housing the Defibrillator. It needed to be checked further when it rains more persistently.

10.Risk Assessment

No further information.

11. Street Party for 2022

Chairman had spoken with locals who could see a problem with street closures etc., they felt it better to have it in a local field. Cllr Rose-Walker was tasked to approach landowners to identify a suitable venue and get a working group together by January 2022.

12. Christmas Tree

It was discussed and agreed to have another Christmas tree again this year. Clerk to order the tree. It was agreed to buy lights for the tree in Bayford plus as there is nowhere to position a tree in Stoke Trister, lights will be bought to adorn the cherry tree in the triangle. Cllr Garrett was tasked with this purchase.

13. Christmas Carols

Bayford Hall has been booked for 18 December 2021 for Christmas Carols.

14. Remembrance Day

Chairman said that the wreath laying went well that morning. Spoke with Mr Munro who attended the service and both decided to work together next year on the service.

15. Opening up Safely

Chairman mentioned about the grant that was applied for from SALC. We were lucky enough to get both grants on offer. The Church will be given some and the Parish Council the remainder. They are to help local places to open up more safely to provide safety measures for cleaning etc.,

16. Precept

It was agreed to increase the annual donation to the Air Ambulance. The Precept was approved with a unanimous vote.

Proposed: Cllr Rose-Walker                                       Seconded: Cllr Garrett

17 . Date of next meeting will be on Thursday 13 January 2022

Meeting closed at 8.45pm

………………………………………………….                               …………………………..

Chairman                                                                                             Date

Minutes of the meeting of the Parish Council held on

Thursday 16 September 2021 at 7.30pm in Bayford Hall

Public Forum

A member of the public complained about the grass etc., covering the Bayford gateway sign, he felt it made the village look uncared for. Chairman explained that it is left for a certain period of time to allow the insects etc., to breed. Clerk to contact John Nicholson to get the verges cut around all gateway signs in Bayford and Riding Gate. Cllr Rose-Walker mentioned doing a small paragraph in the Newsletter saying what the Parish Council was doing.

Present

Cllrs: N Linsley (Chairman) M Grant (Vice Chairman), J Garrett, A Perry and L Rose-Walker. C/Councillor A Groskop. D/Councillor R Bastable

1.Apologies – Cllr Webb-Bowen

2. Declarations of Interest – Cllr Garrett planning application.

3.Minutes of the Parish Council Meeting held on 8 July and Planning applications: 21/01125/FUL Devenish Lane, 21/01039/COU Riding Gate House.

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Grant                                        Seconded Cllr Garrett

4.Planning Matters

a.New Planning Matters

b Outcome of planning matters already considered

Planning Application No: 20/00638/FUL

Applicants: Mr & Mrs Garrett

Location: Highcroft, Stoke Trister, Wincanton.

Proposal: Erection of a dwelling (resubmission) – Awaiting decision.

Application No: 20/02935/FUL

Location: Highbrook Devenish Lane Bayford

Proposal: Demolition of existing bungalow and erection of a replacement dwelling and detached garage. – Conflict in decision from Parish Council. Awaiting decision.

Application No: 21/01039/COU

Location: Riding Gate House, Riding Gate.

Proposal: Change of use of land and siting of 1 No. camping pod to provide holiday accommodation. – Based on one individual building and with that in mind STWBPC have no objections to the application. – Awaiting decision.

Application No: 21/01330/FUL

Location: Church Farm Bayford Lane

Proposal: Redevelopment of Church Farm agricultural buildings and erection of 2 dwellings (as approved under 19/00258/OUT) together with construction of new vehicular access therto and to serve existing bungalow- STWBPC have no objection to the two dwellings applied for. However, we do notice that the two houses to be erected are 5 bedroom houses when the original approved outline application was for two 4 bedroom houses. Awaiting approval.

Chairman spoke of the Devenish Lane application (21/01125/FUL) that has been approved. All the questions that were asked by Stoke Trister Parish Council were never answered before approval was given.

Cllr Garret spoke of her application (20/00638/FUL) for which she is still awaiting a decision. Cllr Bastable stated that David Kenyon said it would be decided by the end of August 2021, unfortunately this did not happen.

5.Highways

Cllr Diggle Perry stated that the Riding Gate signage that was wrongly erected still had not been moved. Gary Warren promised to have the signage moved a few weeks ago but nothing as yet has been done. Chairman will write to John Nicholson with a copy to Gary Warren about this. Cllr Diggle Perry mentioned that there were still cars going up and down Devenish Lane late at night. Cllr Diggle Perry also spoke about the VA signs that were working out at approximately £3,000 plus for each sign. It was decided to get further quotes to be able to go forward with this project.

6.Footpaths

Cllr Garrett had sent her report to all Councillors prior to the meeting. Report filed with minutes. Cllr Garrett also mentioned the signage and stiles for some of the footpaths was very poor and would contact SCC to see what could be done. Cllr Garrett also said about having metal gates rather than wood as they were more sustainable and will follow this up. Chairman mentioned Japanese Knotweed that was still growing and had not appeared to have been cut down. Cllr Bastable said it was a Highways matter and to contact them again. It was decided to split the footpaths between Bayford and Stoke Trister. Cllr Garrett will keep the Stoke Trister area and Cllr Rose-Walker will cover the Bayford area.

7.Financial

a Statement of Account and Bank Reconciliation

b Bank Balances to 31 August 2021

A resolution is sought to accept the financial statement as at 31 August 2021. Stoke Trister & Bayford PC Current A/C £19,449.65 Stoke Trister&Bayford PC Reserve A/C £8926.29 Leigh Common Savings A/C £5106.31

c A resolution is sought to agree the following payments.

BAC’s	Ben Giles	220.00
BAC’s	SALC subs	95.41
BAC’s	Clerk Salary, expenses & council expenses.	649.80
BAC’s	Web Creation	148.50
BAC’s	SALC	55.00

Proposed: Cllr Garrett                                     Seconded: Cllr Rose-Walker

8.Riding Gate, East View & Sunnyhill Farm

Heather Nesbitt is investigating all the above and sends regular updates.

9.Defibrillator

No further information.

10.Future of Parish Elections

Chairman had written to Justin Robinson regarding this and asked the Councillors to do the same.

11.Risk Assessment

Cllr Webb-Bowen was unable to attend the meeting but would send a report through to the Clerk.

12. Afghan Refugees

Cllr Rose-Walker mentioned the re-settling of the Afghan refugees. It was suggested putting an article in the Newsletter to see if any residents wished to help in any way. Chairman stated that it is Somerset County Council that is dealing with the main part of resettling the refugees in the area and it would be a good idea to contact them if anyone wanted to offer any help.

13. Street Party for 2022

Chairman suggested having a street party for the Queen’s Platinum Jubilee in 2022. She will speak with John Nicholson regarding closing the roads on that date. Cllr Rose-Walker will speak with the residents and get their comments, she will also put an article in the Newsletter.

14.Date of next meetings will be on Thursday 11 November 2021

Meeting finished 8.58pm

…………………………………………………………………………………………………

Chairman                                                                             Date

Minutes of the meeting of the Parish Council held on

Thursday 8 July 2021 at 7.30pm in Bayford Hall

Public Forum

No members of the public were present. Chairman spoke about having a street party for the Queens Jubilee next year. Cllr Rose-Walker will check the villages to see if the parishioners feel it would be a good idea. Chairman asked for information on road closures and costs. Cllr Rose-Walker’s neighbours have offered the use of their 4 acres of land for a bonfire. Chairman also read out Tim Russell’s report.

Present

Cllrs: N Linsley (Chairman) M Grant (Vice Chairman), R Webb-Bowen, J Garrett, A Perry (via Zoom) and L Rose-Walker and C/Councillor A Groskop.

1.Apologies – D/Councillor R Bastable.

2.Declarations of Interest – Cllr Garrett on Planning Application.

3.The Parish Council Meetings held on 13 May 2021. Planning applications: 21/01039/COU Riding Gate House, 20/00279/FUL Hook Valley Farm, 21/01330/FUL  Church Farm. 21/01446/FUL Bayford Motors, 21/01779/HOU & 21/01780/LBC  Manor House . Appeal  20/00359/OUT Appeal no: APP/R3325/W/20/3259421 Land to the East of Penn View, Bayford.    

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Webb-Bowen                                       Seconded Cllr Garrett

4.Planning Matters

a.New Planning Matters

Application No: 20/02935/FUL

Location: Highbrook Devenish Lane Bayford

Proposal: Demolition of existing bungalow and erection of a replacement dwelling and detached garage. – Conflict in decision.

Application No: 21/01039/COU

Location: Riding Gate House, Riding Gate.

Proposal: Change of use of land and siting of 1 No. camping pod to provide holiday accommodation. – Based on one individual building and with that in mind STWBPC have no objections to the application.

Application No: 20/00279/FUL

Location: Land at Hook Farm.

Proposal: Demolition of agricultural building (with prior approval to convert to dwelling – reference 19/00910/PAMB and erection of a detached dwelling and garage –    STWBPC have no objection to this application

Application No: 21/01330/FUL

Location: Church Farm Bayford Lane

Proposal: Redevelopment of Church Farm agricultural buildings and erection of 2 dwellings (as approved under 19/00258/OUT) together with construction of new vehicular access therto and to serve existing bungalow- STWBPC have no objection to the two dwellings applied for. However, we do notice that the two houses to be erected are 5 bedroom houses when the original approved outline application was for two 4 bedroom houses.

Application No: 21/01446/FUL

Location: Bayford Garage, Bayford Hill, Bayford.

Proposal: To raise sections of roof to allow use of vehicle lift. – STWBPC have no objection to the application.

b.Outcome of planning matters already considered

Planning Application No: 20/00638/FUL

Applicants: Mr & Mrs Garrett

Location: Highcroft, Stoke Trister, Wincanton.

Proposal: Erection of a dwelling (resubmission) – Awaiting decision.

5.Highways

Cllr Diggle Perry spoke of the Riding Gate signage that was put in the wrong place. After all this time of waiting for the Council to change it with their many excuses SSDC’s Gary Warren has now said that he will not be changing the sign and has told the Parish Council to find a farmer / Council representative to do it. Clerk to send signs of other road deterrents to Cllr Diggle Perry.

6.Footpaths

Cllr Garrett  had sent her report to all Councillors prior to the meeting. Report filed with minutes. Cllr Grant mentioned a stile in Beech Lane that had become impassable.

7.Financial

a Statement of Account and Bank Reconciliation

b Bank Balances to 30 June 2021

A resolution is sought to accept the financial statement as at 30 June 2021. Stoke Trister & Bayford PC Current A/C £19,449.65 Stoke Trister&Bayford PC Reserve A/C £8926.29 Leigh Common Savings A/C £5106.31

c A resolution is sought to agree the following payments.

BAC’s	Payman	72.00
BAC’s	Pinnacle Accountancy	132.00
BAC’s	Clerk Salary, expenses & council expenses.	618.07
BAC’s	Water2Business	17.68
BAC’s	Dorset & Somerset Air Ambulance	300.00
BAC’s	Citizens Advice Bureau	25.00
BAC’s	PCC Stoke Trister	540.00

Proposed: Cllr Garrett                                     Seconded: Cllr Grant

8.Riding Gate & East View

Clerk to write to Heather Nesbitt again when her recovery from a car accident has improved.

9.Defibrillator

No further information.

10.Website

Chairman stated that she is hoping the website is nearing completion. Has to be check through completely before going live.

11.Risk Assessment and the Emergency Plan

Cllr Webb-Bowen and Councillors discussed this further regarding what risks we have and decided to send an email to all Councillors asking what different risks they thought would be applicable. Clerk to send present Risk Assessment to Cllr Webb-Bowen and also send Cllr Rose-Walker a copy of the Emergency Plan.

12.Date of next meetings will be on Thursday 16 September 2021

Meeting closed at 8-33pm

………………………………………                                â€¦â€¦â€¦â€¦â€¦â€¦â€¦â€¦â€¦â€¦â€¦â€¦â€¦..

Chairman                                                                             Date

Minutes of the Annual Meeting of the Parish

Council held on 13 May 2021 in

Bayford Village Hall at 7.30pm

Public Forum:

Parishioners were very concerned with the Windmill Hill Appeal, in particular the positioning of the houses. Chairman explained that they should contact the Planning Inspectorate and put their complaints to them.

Present: N Linsley, J Grant, R Webb-Bowen, J Garrett, A Diggle Perry and L Rose-Walker.

There were 3 members of the public in attendance.

Clerk in attendance: Mrs P Gillman

1. Apologies – C/Councillor A Groskop and D/Councillor R Bastable

2. Declarations of Interest – J Garrett

3. Election of Officers

Chairman                                                                                N Linsley

Vice Chairman                                                                        M Grant

Highways                                                                                A Diggle Perry

Footpaths                                                                               J Garrett

Tree Officer                                                                            L Rose-Walker

Website Officer                                                                      L Rose-Walker

Defibrillator                                                                           J Garrett

Residential Co-Ordinator                                                      L Rose-Walker

Civil Contingencies/Risk Management Officer                      R Webb-Bowen

Proposed N Linsley                                                                Seconded M Grant

Unanimous

4. Minutes of the Parish Council Meeting 11 March2021 and Planning Consultations of 21/00279/FUL and 20/02935/FUL

It was resolved to approve and sign the minutes as a true record

Proposed: Cllr Rose-Walker                           Seconded: Cllr Garrett

5. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 30 April 2021.

A resolution is sought to accept the financial statement as at 30 April 2021. Stoke Trister & Bayford PC Current A/c £21519.24; Stoke Trister & Bayford PC Reserve A/c £8926.14; Leigh Common Savings A/c £5106.23.

c. A resolution is sought to accept the following payments.

BAC’s	Came &Company (Insurance)	349.36
BAC’s	Clerks’ salary, expenses, and council expenses	633.55

Proposed: Cllr Webb-Bowen                                                  Seconded: Cllr Garrett

6. Planning Matters

a. New Planning Matters

Application No: 21/00279/FUL

Land at Hook Farm Os 2300 Shaftesbury Lane, Stoke Trister, Wincanton.

Proposal: Demolition of agricultural building (with prior approval to convert to dwelling – reference 19/00910/PAMB and erection of detached dwelling and garage – No objections. Application No: 20/02935/FUL

Location: Highbrook Devenish Lane Bayford.

Proposal: Demolition of existing bungalow and erection of a replacement dwelling and detached garage. – No objections

b. Outcome of planning matters already considered:

Planning Application No: 20/00638/FUL

Mr & Mrs Garrett

Erection of a dwelling (resubmission)

Due to Government Guidelines on Social Distancing, we were unable to conduct a site meeting, therefore the meeting was conducted online.

Stoke Trister with Bayford Parish Council have no objections and are unanimously in support of this application – Still awaiting planning department decision.

Application No: 20/03731/HOU

Location: Tower View, Riding Gate

Proposal:  Alterations and the erection of a first-floor extension to the east side of the dwelling.

Stoke Trister with Bayford Parish Council have no objections to this application – Awaiting Decision.

c. Any other planning matters received since the agenda was prepared.

8. Highways

Chairman reported on the several discussions she had with Gary Warren regarding re-positioning the Riding Gate Gateway in the correct position. He had stated before that it would be before 31/3/2021, this was not carried out and has now been put into this financial year which ends on 31/3/2022.

9. Footpaths

Cllr Webb-Bowen reported on Martin Cooper who is the head of Rights of Way. Cllr Garrett has now taken over Footpaths from Cllr Webb-Bowen who has given her all the information for a Parish Path Liaison Officer (PPLO)

10. Riding Gate and East View

Chairman had written to Kirsty Larkins explaining the lack of enforcement on these and other issues. She has not had a reply so far.

11. Defibrillator

The 17 May 2021 reports are to be sent to The Circuit. All defibrillator cards have been

distributed to both villages.

12. Risk Assessment

Clerk has sent a template of the Risk Assessment to Cllr Webb-Bowen to work on.

13. Audit

It was unanimously agreed to sign the Audit.

14. Donations

The payments of the yearly donations we unanimously agreed by all.

Proposed: Cllr Webb-Bowen                                                  Seconded Cllr Grant

15. Date of Next Meeting

8 July 2021

Meeting closed at 8.25pm

……………………………………………..                 …………………………………..

Chairman                                                                        Date