Minutes of the meeting of the Parish Council held on

Thursday 8 September 2022 at 7.30pm in Bayford Hall

Public Forum

a.The Chairman paused the Public Forum to take a moment to thank The Queen for the services she has given to her country over her 70 year reign.

b.Mrs Maureen Robinson joined our Parish Council as our newest member.

Proposed: Cllr Garrett                                  Second: Cllr R Webb-Bowen

c.Parishioner complained about the speeding traffic down Bayford Hill and through Bayford. Chairman mentioned that we had ordered two SID’s to help slow the traffic down. The gentleman spoke of different documents he had read to do with traffic control, the Chairman asked him if he would email them to her. A complaint was also made about the graffiti under the A303 bridge in Bayford Lane. Chairman read the email response she had received from National Highways.

d.Chairman mentioned the book sale on the coming Saturday.

e.Chairman read the Police report.

Present

Cllrs: N Linsley (Chairman), J Garrett, L Rose-Walker, R Webb-Bowen and M Robinson C/Councillor L Trimnell

3 members of the public

1.Apologies – Councillors: M Grant, T Power and R Bastable

2. Declarations of Interest – None

3. Minutes of the Annual Parish Council Meeting held on 14 July 2022.

Proposed: Cllr Rose-Walker                                  Seconded: Cllr Garrett

4.Planning Matters

a New Planning Matters

There were no new planning matters.

b Outcome of planning matters already considered

No further information.

5. Highways

Chairman had emailed the Mayor of Wincanton regarding the dangerous parking on Bayford Hill but to date has not had a reply.

b. SID

SID’s are on order, but Traffic Management at SSDC state their works may take a while as they need to go through certain processes.

6 Footpaths

a.Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

b. Cllr Garrett also mention that she had been cutting down a lot of overgrowth so that people could access the footpaths. It was mentioned to advertise for a voluntary working group to be formed to help with this.

c.Cllr Trimnell mentioned that the New Somerset Council website was now open for consultation.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 31 August 2022

A resolution is sought to accept the financial statement as at 31 August 2022.

Proposed: Cllr Garrett                                  Seconded: Cllr Webb-Bowen

Stoke Trister & Bayford PC Current A/C £34,845.70 Stoke Trister&Bayford PC Reserve A/C £9557.60 Leigh Common Savings A/C £5,107.01

c A resolution is sought to agree the following payments.

Proposed: Cllr Garrett                                  Seconded: Cllr Webb-Bowen

BAC’s	Clerk Salary, expenses & council expenses.	663.30
BAC’s	Helen Smith	236.82
BAC’s	Ben Giles	275.00
BAC’s	Anthony Parker	50.00
BAC’s	Mrs N Linsley	70.00
BAC’s	Glasdon UK	260.34
BAC’s	Elevate online	402.00

Miscellaneous payments were requested. Clerk to send to all Councillors

8 Riding Gate & East View

No further updates.

9.Defibrillator

No further information.

10.Risk Assessment

a.No further information.

b.Cllr Webb-Bowen attended an interesting meeting for Food Resilience. He stated it was to point people in the right direction regarding the Cost of Living Crisis. It is to be put into the Parish Magazine.

11. Monthly Market

Cllr Rose-Walker has had 18 replies for vendors for a monthly market which she was very pleased about. The first market will be on 15 October 2022.

12. Parish Plan

The Chairman thanked Cllr Garret for such a very good job she had done with the Parish Plan questionnaire. Different aspects were discussed regarding the areas of the Parish Plan.

13. Environment Champion

Cllr Rose-Walker will be the Environment Champion

14. Expenses

No further information.

15. Website

Chairman explained the problem we have had with the new website. It was decided to ask Chris Walker to update and maintain the website in the future.

Proposed: Cllr Garrett                                  Seconded: Cllr Webb-Bowen

16. Biker Event

Chairman would contact David Kenyon regarding the event.

17. Date of next meeting will be on Thursday 10 November 2022

Meeting closed at 9.16pm

Chairman                                                                       Date

…………………………………………………………………………………

Minutes of the meeting of the Parish Council held on

Thursday 14 July 2022 at 7.30pm in Bayford Hall

Public Forum

There was no Public Forum

Present

Cllrs: N Linsley (Chairman), M Grant (Vice Chairman), J Garrett, and L Rose-Walker. C/Councillor L Trimnell

1.Apologies – Councillors: R Webb-Bowen, T Power and R Bastable

2. Declarations of Interest – None-

3. Minutes of the Annual Parish Council Meeting held on 12 May 2022.

Proposed: Cllr Garrett                                           Seconded: Cllr Rose-Walker

4.Planning Matters

a New Planning Matters

There were no new planning matters.

b Outcome of planning matters already considered

No further information.

5. Highways

Highways decision to improve Love Lane exit would be to extend the H bar on the roadway. Chairman to speak with the residents to gain their views as they will be losing some of the parking spaces to do this.

Chairman also mentioned the ongoing problems with parking on the brow of the hill in Bayford/Wincanton. SCC Cllr Trimnell suggested speaking with Wincanton Town Council about this.

b. SID

Elan City was the company of the final decision for purchasing the SID’s

6 Footpaths

Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 30 June 2022

A resolution is sought to accept the financial statement as at 30 June 2022. Stoke Trister & Bayford PC Current A/C £32,579.49 Stoke Trister&Bayford PC Reserve A/C £9,347.21 Leigh Common Savings A/C £5,106.80

c A resolution is sought to agree the following payments.

BAC’s	Clerk Salary, expenses & council expenses. May	685.58
BAC’s	Vale Signs & Print	86.00
BAC’s	Payman	84.00
BAC’s	Portal Planning	149.20
BAC’s	Helen Smith	164.90
BAC’s	Tim Downes	612.00
BAC’s	Brue Computing	81.00
BAC’s	Helen Smith	106.15
BAC’s	Helen Smith	415.45
BAC’s	Mrs Garrett	336.91
BAC’s	Bayford Mission Hall	30.00
BAC’s	Pinnacle Accountancy	132.00
BAC’s	Water2Business	15.00
BAC’s	PCC Stoke Trister	540.00
BAC’s	Dorset & Somerset Air Ambulance	500.00
BAC’s	Citizens Advice Bureau	25.00
BAC’s	Bayford Mission Hall	15.00
BAC’s	Arthur Gallagher	349.36
BAC’s	Helen Smith	238.76
BAC’s	Helen Smith	107.70
BAC’s	Helen Smith	126.33
BAC’s	Shiny Stoves Oven	60.00
BAC’s	P Williams	750.66
BAC’s	M Giles	240.00
BAC’s	FWE Training	168.00
BAC’s	Clerks Salary, expenses and Council expenses. July	600.57

8 Riding Gate & East View

Clerk read out update from Heather Nesbitt regarding the above. Clerk to keep requesting further updates.

9.Defibrillator

Cllr Garrett mentioned the previous training for the defibrillator and a possible follow up with further first aid learning on a basic level.

10.Risk Assessment

Cllr Webb-Bowen was unable to be present at the meeting but sent the Clerk an email thanking all colleagues who had arranged the insurance for the Jubilee Celebrations

11. Monthly Market

Cllr Rose-Walker mentioned having a monthly market in the hall selling home made produce and items etc., Chairman said to try one and see how it went then if successful make it a monthly event.

12. Parish Plan

Cllr Garrett will now move forward with the answers she has via the questionnaire. She will also speak with Tim Cook regarding the Neighbourhood Plan. Cllr Garrett will break down the different sections for different people to work with and to summarise by the September meeting. The winner of the draw was Brecon on Bayford Hill.

13. Jubilee Party

Chairman stated that the Queens Jubilee Party was a very successful day and the conclusion to this will be a Plaque on the hall wall commemorating this in the near future.

14. Opening up Safely

Chairman mentioned the builder’s quotes. The planning had to be applied for and the trustees are sorting out the answers to the planning officer’s questions. Chairman has asked SALC to extend the time of the Grant to which they have agreed.

15. Monthly Meetings

Cllr Grant suggested having a special meeting if needed for ongoing projects but to keep to a 2 monthly meeting at present.

16. Correspondence

Clerk showed all the letter from the Dorset and Somerset Air Ambulance thanking us all for our donation.

17. Website

Chairman asked Cllr Rose-Walker to speak with her husband regarding running the website for the Parish Council.

18. Date of next meeting will be on Thursday 8 September 2022

Meeting closed at 9.15pm

………………………………………………….             ………………………

Chairman                                                                       Date

Emergency email meeting of Stoke Trister with Bayford Parish Council on 2 June 2022

Present: Cllrs: M Grant (Vice Chairman) R Webb-Bowen, J Garrett and L Rose-Walker

RESOLUTION

It was unanimously agreed to make a resolution appointing Helen Smith and

Pam Williams as a Working Group to organize and conduct a suitable event at

Church Field, Bayford on Saturday 4 June 2022 to celebrate HM The Queen’s

Platinum Jubilee.

Passed unanimously on 2 June 2022

Proposed: Cllr Webb-Bowen                                Seconded: Cllr Grant

Signed………………………………………………Date………………………

Vice Chairman

Minutes of the Annual Meeting of the Parish

Council held on 12 May 2022 in

Bayford Village Hall at 7.30pm

Public Forum:

Mrs Linsley mentioned the Police report for April/May which was zero.

Present: N Linsley, J Grant, R Webb-Bowen, J Garrett, and L Rose-Walker.

D/Coucnillor Robin Bastable

There was 1 member of the public in attendance.

Clerk in attendance: Mrs P Gillman

1. Apologies – None

2. Declarations of Interest – None

3. Election of Officers

Chairman                                                                                N Linsley

Vice Chairman                                                                        M Grant

Highways                                                                                N Linsley

Footpaths                                                                               J Garrett

Tree Officer                                                                            L Rose-Walker

Website Officer                                                                      L Rose-Walker

Defibrillator                                                                           J Garrett

Residential Co-Ordinator                                                      L Rose-Walker

Civil Contingencies/Risk Management Officer                      R Webb-Bowen

Unanimous by all.

4. Minutes of the Parish Council Meeting 10 March 2022 and Planning Meeting of 11 March 2022

It was resolved to approve and sign the minutes as a true record

Proposed: Cllr Rose-Walker                           Seconded: Cllr Web-Bowen

5. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 31 March 2022.

A resolution is sought to accept the financial statement as of 31 March 2022. Stoke Trister & Bayford PC Current A/c £23,569.28; Stoke Trister & Bayford PC Reserve A/c £9,136.98; Leigh Common Savings A/c £5,106.67.

c. A resolution is sought to accept the following payments.

BAC’s	Clerks’ salary, expenses, and council expenses	685.58
BAC’s	D & M Miland	42.59
BAC’s	Mrs Linsley (Steamer)	148.00
BAC’s	Mrs Linsley (Microwave)	145.98
BAC’s	Peter Fryer (Gardener)	50.00
BAC’s	Mrs Gillman (Flag/Pole/Brackets	50.81

Proposed: Cllr Webb-Bowen                                                  Seconded: Cllr Grant

6. Planning Matters

a. New Planning Matters

There were no new planning matters.

b.Outcome of planning matters already considered

Planning Application No: 22/00347/HOU 

Applicant: Mr & Mrs Rushe

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH – Approved.

Planning Application No: 22/00348/LBC 

Applicant: Mr & Mrs Rushe

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH –Approved

c. Any other planning matters received since the agenda was prepared.

There were no other matters.

7. Highways

Chairman to write to John Nicholson regarding the previous discussion she had with Gary Warren about the dangers of parked cars on Bayford Hill and the exiting of Love Lane.

b. SID

After a long discussion it was agreed to ask three companies to either give a demonstration or let the Clerk know where their nearest device is to be able to go and see it.

8. Footpaths

Cllr Garrett discussed footpaths as per her report. Report filed within minutes.

9. Riding Gate and East View

Clerk asked D/Councillor Bastable how to contact Heather Nesbitt as she had written to her several times with no response. Cllr Bastable suggested copying in the CEO and Council Leader to her future emails to Heather Nesbitt.

10. Defibrillator

No further information.

11. Audit

The audit was signed.

12. Donations

The payments of the yearly donations were unanimously agreed by all.

13. Notice Boards

It was unanimously agreed to allow Mr Perry to purchase and erect the two new notice boards in Stoke Trister.

Proposed Cllr Rose-Walker                                                    Seconded: Cllr Webb-Bowen

14. LGA Model Code of Conduct

It was unanimously agreed to adopt.

15. Date of Next Meeting

Thursday 14 July 2022

Meeting closed at 8.45pm

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Chairman                                                                        Date

Minutes of the Annual Residents Meeting

held on Thursday 12 May 2022in

Bayford Mission Hall at 7.00 pm

 

Present: Mrs N Linsley, Mrs J Garrett Mrs Laura Rose-Walker, Mr M Grant, Mr R Webb-Bowen D/Councillor R Bastable

Clerk in attendance:  Mrs P Gillman

Public: 22 members of the public.

1. Apologies for Absence: Mr A Chesterman

2. Minutes of the meeting of 13 May 2021

Signed off at the July 2021 Parish Council meeting.

3.Matters Arising from the Minutes

There were no matters to report.

4. Chairman’s Report

Stoke Trister with Bayford Parish Council Chairman’s Report 2021 – 2022

5. Neighbourhood Watch Report

Andy Chesterman sent his apologies.

Peter Munro, Stoke Trister – Mr Munro mentioned that it was advisable to make sure sheds were locked but apart from that things were relatively quiet.

6. Public Question Forum

One resident mentioned that there was no community spirit within the parish any longer as it has been lost over the past 20 years. A resident mentioned setting up a cinema club. Mrs Linsley stated that this is not something the Parish Council would consider financing but would support in any other way possible. One parishioner mentioned a broken gate and Mrs Garrett will investigate this. One parishioner asked what was happening to the pub. Another parishioner stated it is apparently up for sale confidentially but could not say with who and how much.

7. Date of next meeting

11 May 2023

There being no further business the meeting closed at 7.42pm.

Chairman………………………………………………………….Date………………………………….

Minutes of the meeting of the Parish Council held on

Thursday 10 March 2022 at 7.30pm in Bayford Hall

Public Forum

After extensive discussion with Helen Smith and Pam Williams regarding the Queens Platinum Jubilee Celebrations it was unanimously agreed to allow the 3^rd tranche of the Opening up Safely Grant of £2,500 towards the celebrations.

Present

Cllrs: N Linsley (Chairman), M Grant (Vice Chairman), J Garrett, and L Rose-Walker.

Public: Helen Smith and Pam Taylor

1.Apologies – C/Councillor A Groskop and D/Councillor R Bastable

2. Declarations of Interest – None

3.Minutes of the Parish Council Meeting held on 13 January 2022.

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Rose-Walker                                   Seconded Cllr Garrett

4.Planning Matters

a New Planning Matters

Planning Application No: 22/00347/HOU 

Applicant: MR & MRS RUSHE

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH

Planning Application No: 22/00348/LBC 

Applicant: MR & MRS RUSHE

Proposal: Removal of existing conservatory.  Addition of kitchen extension

Location: Manor House Manor Farm Lane Stoke Trister Wincanton Somerset BA9 9PH

b. Outcome of planning matters already considered

There were no further planning outcomes

b Outcome of planning matters already considered

No further information.

5. Highways

Chairman has written to Gary Warren again regarding road safety.

Police have agreed to do extra patrols in Beech Lane and Devenish Lane.

Clerk to contact Traffic Management to request that Stoke Trister becomes a 20mph area.

b. SID

Further discussion regarding the SID it was agreed that the Clerk would send the websites of the companies recommended by Traffic Management.

6 Footpaths

Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 28 February 2021

A resolution is sought to accept the financial statement as at 28 February 2021.

Proposed: Cllr Garrett                        Seconded: Cllr Grant

Stoke Trister & Bayford PC Current A/C £22,128.47 Stoke Trister&Bayford PC Reserve A/C £9,136.91 Leigh Common Savings A/C £5,106.63

c A resolution is sought to agree the following payments.

BAC’s	Clerk Salary, expenses & council expenses.	621.81
BAC’s	Mrs Linsley (Flowers)	50.00
BAC’s	Mrs Linsley (Door Alarm)	119.99
BAC’s	Glasdon (Bin)	240.33

Proposed: Cllr Linsley                       Seconded: Cllr Grant

8 Riding Gate & East View

Still awaiting an update from Heather Nesbitt

9.Defibrillator

No further information

10.Risk Assessment

No further information

11. Street Party for 2022

Chairman would like to change the name to Jubilee Celebrations.

Parish has acquired a grant for £2,500 for the Jubilee Celebrations.

Proposed: Cllr Rose-Walker                   Seconded: Cllr Grant

12. Parish Plan

Cllr Garrett mentioned the changes she has made to the Parish Plan, all Councillors were very happy with the work she had done with the plan. Cllr Rose-Walker suggested putting in a question regarding wildlife on the plan.

13. May Elections

Chairman stated that she was happy to take the election papers to SSDC by hand.

14. Tender

The tender for this year was extensively discussed and decided.

15. Risk Assessment/Standing Orders/Financial Regulations/Freedom of Information/Code of Conduct

It was unanimously agreed to re-adopt all.

Proposed: Cllr R-Walker                             Seconded Cllr Grant

16. Date of next meeting will be on Thursday 12 May 2022

Meeting closed at 9.14pm

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Chairman                                                                       Date

Minutes of the meeting of the Parish Council held on

Thursday 13 January 2022 at 7.30pm in Bayford Hall

Public Forum

No members of the public attended.

Present

Cllrs: N Linsley (Chairman) (M Grant (Vice Chairman), R Webb-Bowen, J Garrett, and L Rose-Walker. D/Councillor R Bastable

1.Apologies – C/Councillor A Groskop

2. Declarations of Interest – None

3.Minutes of the Parish Council Meeting held on 11 November 2021.

It was resolved to approve and sign the minutes as a true record

Proposed Cllr Rose-Walker                                   Seconded Cllr Grant

4.Planning Matters

a New Planning Matters

There were no new planning matters.

b Outcome of plannig matters already considered

There were no further outcomes.

5. Highways

Cllr Grant had contacted Gary Warren regarding the purchase of a SID. Gary Warren suggested it may be possible to share the cost and use of the SID with Charlton Musgrove. Although the Clerk had asked Charlton Musgrove previously to share and they refused. Cllr Bastable said he would speak about it at the next Charlton Musgrove meeting. Training will be given on how to use the SID and how to obtain the data from it.

On the dangers of driving out of Love Lane Gary Warren suggested painting the road by the lane to help with the visual exiting.

Clerk to contact Fly Tipping to report the rubbish along Beech Lane.

6 Footpaths

Cllr Garrett sent her report to all Councillors and is now filed with the minutes.

7 Financial Matters

a Statement of Account and Bank Reconciliation

b Bank Balances to 31 December 2021

A resolution is sought to accept the financial statement as at 31 December 2021. Stoke Trister & Bayford PC Current A/C £23,160.86 Stoke Trister&Bayford PC Reserve A/C £9136.75 Leigh Common Savings A/C £5106.55

c A resolution is sought to agree the following payments.

BAC’s	Clerk Salary, expenses & council expenses.	592.07
BAC’s	SALC	25.00
Cheque 000501	British Legion Wreath	21.00
BAC’s	Mrs Garrett Xmas lights and batteries.	75.47
BAC’s	Superplants Xmas tree	162.00
BAC’s	Mrs Linsley refreshments for Carol Singing.	91.55
BAC’s	ICO	35.00

Proposed: Cllr Garrett                        Seconded: Cllr Grant

The Chairman discussed a training session she had attended. The internal audit now has extra legislations needed. Chairman suggested having a letter to the Parish Council as a totality of the internal audit. Chairman to contact Brian Williams who has done the internal audit for many years to ask just what needed to be done.

Chairman to contact Mr Light to repair the Notice Board at the triangle in Stoke Trister village.

8.Riding Gate, East View & Sunnyhill Farm

Heather Nesbitt is dealing with all the above cases.

9.Defibrillator

No further information

10.Risk Assessment

Cllr Webb-Bowen asked the Clerk to send his draft copy of the Risk Assessment to all Councillors so they could send comments and views on Management.

11. Street Party for 2022

Chairman had spoken with various parishioners to see how interested villagers would be to a Street Party. Cllr Rose-Walker will continue to organise the party.

12. Flowers

Chairman discussed with the Councillors about sending some flowers to Eldryd Parsons widow Maureen. It was unanimously agreed to go ahead with this.

13. Rubbish Bin

It has been requested by a parishioner that we have another rubbish bin at the bottom of Devenish Lane. Clerk to check on sizes and prices then send to all Councillors for a decision.  

14. Opening up Safely

It was discussed about the 3^rd tranche available for opening up safely. It was unanimously agreed to apply for it.

15. Precept

The Precept was signed and will be sent to SSDC.

16. Date of next meeting will be on Thursday 10 March 2022

Meeting closed at 9.07pm

………………………………………………….             ………………………

Chairman                                                                       Date