Stoke Trister with Bayford Parish Council

Minutes of the Annual Meeting of the Parish 

Council held on 9 May 2019 in 

Bayford Village Hall at 7.30pm

Public Forum:

There was no Public Forum

Present: Cllrs: E Parsons (Chairman) T MacCaw,  N Linsley, J Macfarlane, M Grant. D/Councillor Robin Bastable

Public:  Peter Munro and Jane McKenna

Clerk in attendance: Mrs P Gillman

1. Apologies – None

2. Declarations of Interest – None

3. Confirmation of Quorum

There was a quorum present.

4. Election of Officers

Chairman N Linsley

Vice Chairman None as yet

Highways M Summerfield

Footpaths M Grant

Tree Officer J Macfarlane

Website B Giles

As there were no other attendees that wished to be elected to the post of Chairman Cllr Linsley stepped up and offered to do the post for 1 year on the interim.

Proposed M Summerfield Seconded M Grant

Unanimous

5. Minutes of the Parish Council Meeting held on 21 March 2019 

It was resolved to approve and sign the minutes as a true record

Proposed: M Grant Seconded: M Summerfield

6. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 31 March 2019. 

A resolution is sought to accept the financial statement as at 31 March 2019. Stoke Trister & Bayford PC Current A/c £5229.68; Stoke Trister & Bayford PC Reserve A/c £7989.07; Leigh Common Savings A/c £5101.89.

c. A resolution is sought to sign the following cheques

Cheque No: 000465 Payman 72.00 ®

Cheque No: 000466 Pinnacle Accountancy 108.00®

Cheque No: 000467 Came & Company 294.17

Cheque No: 000468 Clerks salary & expenses

and council expenses 580.72

Cheque No: 000469 SALC   20.00

Cheque No: 000470 Dorset & Somerset Air

Ambulance Donation. 175.00

Cheque No: 000471 C.A.B.   25.00

Cheque No: 000472 PCC Churchyard Donation 500.00

Cheque No: 000473 PCC Newsletter Donation   50.00

Cheque No: 000474 SALC   90.90

Proposed: Cllr Grant Seconded: Cllr Summerfield

7. Planning Matters

There were no new planning matters

8. Highways

Clerk to contact Highways to reinstate the sign post to Stoke Trister at the end of Beech Lane. There still appears to be potholes in Beech Lane.

9. Footpaths

Cllr Grant reported a padlocked stile in Stoke Lane near the A303. It was said to be padlocked to protect Mr Perry’s horses. Councillors suggested opening up another gate for access. Cllr Grant reported other stiles that needed repair.

10. Riding Gate and East View

Clerk was instructed to keep the pressure up on both of these problems.

11. Defibrillator

To be discussed at the July meeting

12. Donations

All donations were met with a unanimous approval

13. Audit

It was unanimously agreed to sign the Audit

14. Guide to the Community Infrastructure

To be discussed further

15. Councillors Vacancy

Jane McKenna applied for the position of Councillor and was accepted.

Proposed: Cllr Macfarlane Seconded: Cllr Grant

Cllr Macfarlane had spoken to Nick Garrett and Robert Webb-Bowen asking if they wished to join the Parish Council. She will see them again to find their decision.

16. Date of Next Meeting 

11 July 2019

Meeting closed at 8.50pm

……………………………………………..                 …………………………………..

Chairman

Stoke Trister with Bayford Parish Council

Minutes of the Meeting of the Parish Council held on 29 May 2019 in Bayford Village Hall at 7.30pm

Public Forum: 

No members of the public attended the meeting.

Present: Cllrs: N Linsley (Chairman) M Grant and M Summerfield.

Public: Robert Webb-Bowen

17. Apologies – There were no apologies for absence.

18. Declarations of Interest – None

19. Co-option of a Councillor

At an extra meeting held by the Parish Council on 29 May 2019 Robert Webb-Bowen applied to fill a vacancy to become a Councillor with Stoke Trister with Bayford Parish Council.

No other candidates applied for the post and Robert was unanimously voted in favour of him joining the Parish Council.

…………………………………………………       …………………………….

N Linsley (Chairman)                                 Date

Stoke Trister with Bayford Parish Council

Minutes of the Meeting of the Parish Council held on 6 June 2019 in Bayford Village Hall at 7.30pm

Public Forum: 

No members of the public attended the meeting.

Present: Cllrs: N Linsley (Chairman) M Grant, J Macfarlane, J McKenna and M Summerfield.

Public: Jo Garrett

20. Apologies – There were no apologies for absence.

21. Declarations of Interest – None

22. Co-option of a Councillor

At an extra meeting held by the Parish Council on 6 June 2019 Jo Garrett applied to fill a vacancy to become a Councillor with Stoke Trister with Bayford Parish Council.

No other candidates applied for the post and Jo was unanimously voted in favour of her joining the Parish Council.

Proposed: Cllr J Macfarlane Seconded: Cllr M Summerfield

…………………………………………………       …………………………….

N Linsley (Chairman)                                 Date

Stoke Trister with Bayford Parish Council

Minutes of the Parish Council Meeting held on 13 September 2018 

in Bayford Village Hall at 7.30pm

Public Forum:

Mark Warren of Jenner Property Services spoke about the possibility of building houses in the area of the Unicorn Inn and stated that an application would be sent to the Council in due course. A previous application for two houses had been made but withdrawn. Financially the Inn has not been thriving for some time with lack of customers and not being able to use the upstairs for any bed and breakfast clients due to non-conformity of regulations. Local parishioners stated the lack of any parking spaces within the Inn area and building property there would make parking a lot worse, the roads in Bayford were always busy with parked cars which has always made the run through the village quite dangerous. In conclusion to a very vocal meeting the Chairman re-iterated that no comment can be made regarding planning applications until the application had been applied for.

Cllr Smith reported 7 break ins in 1 night in Bayford and requested more Police presence. PCSO Russell stated that he needed to be told when there was any trouble because if he did not know about it then he could not act on it. Andy Chesterman has spoken to the Police about several break ins. Cllr Smith had a link to Somerset crime which he was getting put on the website. Members of the public left after the Public Forum.

Present: Cllrs: E Parsons (Chairman) T MacCaw (Vice Chairman) N Linsley, A Smith, J Macfarlane and  M Grant. C/Councillor Anna Groskop. 

Clerk in attendance: Mrs P Gillman

Public: Andy Chesterman, Annie Graham, Lee Ames, David & Marylin Miland, Ben Giles, Brian Garson, Troy Spires, Craig Spires, Clare Spires, Thomas Case, Kevin Higgins, Martin McKenna and Mark Waren.

29. Apologies – Cllr I Andrews

30. Declarations of Interest – None

31. Minutes of the Parish Council Meeting of 12 July and Planning Meetings of 29 June 2018 (missed at July meeting) and 31 August 2018

A resolution is sought to approve and sign the minutes as a true record

Proposed: Cllr. MacCaw Seconded: Cllr. Macfarlane

32. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 31 August 2018. A resolution is sought to accept the financial statement as at 31 August 2018. Stoke Trister & Bayford PC Current A/c £7652.75; Stoke Trister & Bayford PC Reserve A/c £7987.06; Leigh Common Savings A/c £5100.60.

c. A resolution is sought to sign the following cheques

Cheque No: 000456 Clerks’ salary & expenses & Council expenses      542.45

Proposed: Cllr MacCaw Seconded: Cllr Grant

33. Planning Matters

a. New Planning Matters

Planning Application No: 18/02392/COL

Applicant: Mr Roger Perry

Location: Farmageddon, Bayford Lane, Stoke Trister, Wincanton.

Proposal: Application for a certificate of lawfulness for the existing use of the building for storage and distribution (Class B8) (Revised Application) – No objections to this application.

Planning Application No: 18/01991/FUL

Applicant: Mr Chris Bellars

Location: Land at Sycamore Farm, Stoke Trister, Wincanton.

Proposal: The conversion of existing domestic storage building into a single dwelling and the erection of a car port. – We recommend refusal of this application since the applicant has not demonstrated that the proposal would meet the requirement of SS2 in the local plan. However, we understand that the barn conversion proposed would be for family use only and we would be sympathetic to this if a new application was made for conversion ancillary to the existing dwelling on the property.

 b. Outcome of planning matters already considered: 

Planning Application No: 18/02228/FUL

Applicant: Mr Martin Mckenna

Location: The Well House, Bayford, Wincanton.

Proposal: Alterations to change the pitch of the roof at the rear of the property and erection of a single storey side extension to create a sun/living room. – Permitted with conditions.

Planning Application No: 18/01916/FUL

Applicant: Hopkins Developments Ltd

Location: Land adjoining Corner Farm, Devenish Lane, Bayford, Wincanton.

Proposal: The erection of timber gates (retrospectively). – No further information.

d. Any other planning matters received since the agenda was prepared

34. Correspondence

No further information.

35. Highways

Cllr Smith has tried to contact Gary Warren without success. C/Cllr Groskop suggested he tried to contact John Nicolson about the vandalised signage in Beech Lane.

SID. No further information. 

36. Footpaths

Clerk to email Rob Coate referring to his email of Devenish Lane stating how displeased the Council were with the way Planning Decisions can be over ruled by an individual.

Cllr Grant repaired a style in a field and checked most of them in Stoke Trister, he was now to proceed to check the ones in Bayford.

37. Riding Gate

Clerk to contact Simon Fox to see if Neil Waddleton is still in charge of the case of people and vehicles at Riding Gate. 

38. Defibrillator

Cllr Smith has spoken to the Community Heartbeat Trust who have said a Committee should be formed. They also said they will help with the Lottery Funding.

39. Unicorn Inn

The Inn was debated at a lively public discussion at the beginning of the meeting.

40. The Bayford Book

It was unanimously agreed to allow the £50 donation towards the cost of the book.

41. Date of Next Meeting 

8 November 2018

Meeting closed at 8.45pm

Chairman………………………………………………………………Date……………………………………….

Stoke Trister with Bayford Parish Council

Minutes of the Parish Council Meeting held on 12 July 2018 

in Bayford Village Hall at 7.30pm

Public Forum:

The Chairman circulated an email to Councillors from PCSO Russell which noted that he is to have a new colleague in the area PCSO 9289 Emma Reeves – emma.reeves@avonandsomerset.police.uk

Present: Cllrs: E Parsons (Chairman) T MacCaw (Vice Chairman) N Linsley, J Macfarlane and  M Grant 

Clerk in attendance: Mrs P Gillman

16. Apologies – None

17. Declarations of Interest – None

18. Minutes of the Annual Meeting of the Parish Council and The Annual Parish Meeting held on 10 May 2018 and Planning Meetings of 4 and 30 May, 14 and 29 June 2018. 

A resolution is sought to approve and sign the minutes as a true record

Proposed: Cllr. Grant Seconded: Cllr. Linsley

19. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 30 June 2018. A resolution is sought to accept the financial statement as at 30 June 2018. Stoke Trister & Bayford PC Current A/c £8482.19; Stoke Trister & Bayford PC Reserve A/c £7786.41; Leigh Common Savings A/c £5099.96.

Cheque No: 000452 Wessex Water                         13.38 

Cheque No: 000453 Clerks’ salary & expenses & Council expenses                   562.09

c. A resolution is sought to sign the following cheques

Cllr: Macfarlane Seconded: Cllr. MacCaw

20. Planning Matters

a. New Planning Matters

Ms Veronica Bygrove, Riding Gate Farmhouse, Riding Gate BA9 8NQ.- There were no objections to this application.

Planning Application Nos: 18/00933/FUL and 18/00931/COL

Applicant:  18/00933/FUL

Location: Sunny Hill Park Campsite, Riding Gate, Wincanton. BA9 9NG

Proposal: Removal of caravans and the erection of 5 No chalets to be used for permanent residential occupation.

18/00931/COL

Application for a Lawful Development Certificate for the use of 3 No caravans as permanent residential occupation.

Decision:

On-site meeting held at Sunnyhill Farm (campsite), Riding Hill Gate, Wincanton BA9 8NG on 30th May 2018. 

The Chairman clarified that, although the applicants’ campsite was situated just within the boundary of the neighbouring parish of Charlton Musgrove, notice of the Applications had been sent to Stoke Trister with Bayford PC by the planning authority, as was customary, so that the PC could express a view, if it wished, on its own behalf and on behalf of local residents. 

The applicants and many of those present then expressed at considerable length their views for or against the two Applications. 

After taking note of the representations made to them councillors decided to postpone coming to a conclusion until they had had the opportunity to consider further the planning history leading to these Applications.

Meeting held on 14th June 2018 at Bayford Mission Hall.

After lengthy discussion of the material submitted by applicants in support of the Applications, and other documents posted on the SSDC Planning Office website,

IT WAS RESOLVED 

1. That with regard to Planning Application 18/00931/COL in view of the lack of convincing evidence in support of the Application councillors recommend that a Lawful Development Certificate be refused.
2. That with regard to Planning Application 18/00933/FUL councillors support Charlton Musgrove Parish Council’s recommendations, set out in their Clerk’s email of 24th May 2108 to SSDC Case Officer, Lee Walton, that the Application be refused.

Please note: The Rights of Way Officer should be informed as ROW’s numbers WN28/6 and WN8/10 run through this property and one is supposedly blocked.

Mrs Power, The Cottage, Bayford, Wincanton. BA9 9NJ  Due to the holiday season we were unable to muster a quorum. Whilst there a minor issues we cannot put in the report and the Chairman has decided not to call another meeting.

b. Outcome of planning matters already considered: 

Ms Veronica Bygrove, Riding Gate Farmhouse, Riding Gate BA9 8NQ.- There were no objections to this application.- Application permitted with conditions.

d. Any other planning matters received since the agenda was prepared

c.At this point the Chairman made a statement concerning Planning Meetings because some doubt as to their necessity was being aired. He pointed out that Planning consultations were requested by the Planning Department so that local opinion could be fed to them. Planning Meetings allow the proposal to be debated by the Parish Council and a reply submitted. Individual Councillors can send in their own views but not in the name of the Council. If it is necessary to hold a formal meeting to debate the proposal there are obvious benefits for doing it on site.

21. Correspondence

Cllr Linsley requested putting the Seafarers letter on the main notice board.

22. Highways

No further information.

SID. It was decided to have some kind of tracking system for the traffic which will be discussed at a later meeting. The allowance for this will be added to the November Precept.

23. Footpaths

Cllr Grant has found a footpath that needs attention. He is to take some photographs of the problem and send it onto the footpath officer.

Cllr Linsley will write to Rob Coate re the Devenish Lane footpath as very little has been done along there only an arrow put on a fence.

24. Riding Gate

Clerk to make regular calls to Neil Waddleton to get updates on the situation with campers at Riding Gate.

25. Defibrillator

No further information.

26. Unicorn Inn

Clerk to contact the Planning Department as it appears that the landlord is not complying with the conditions of the Granny Annexe

27. National Salary Award

It was unanimously agreed to allow the Clerk the National Salary Award.

Proposed Cllr Parsons Seconded: Cllr MacCaw

28. Date of Next Meeting 

13 September 2018

Meeting closed at 8.25pm

……………………………………………..                 …………………………………..

Chairman Date

Stoke Trister with Bayford Parish Council

Minutes of the Parish Council Meeting held on 8 November 2018 

in Bayford Village Hall at 7.30pm

Public Forum:

Alan Marler from Wessex Water explained how the water board will be working in Beech Lane in November making some trial holes in the verges to find how they will be able to cross connect the lines which will eventually go under the A303. The initial work should only take approximately a week. They will then be returning on 25 February 2019 whereby Beech Lane will be closed for approximately a month. 

After speaking with several architects Mark Warren explained what he thought would be the best way forward for the Unicorn Inn in its present position. One thought would be to close the pub and develop the site for residential housing. As local opinion was not to lose a village pub the other thought was to make the pub smaller and to use the remaining part as rental dwellings. Leaving the annexe as a rental property also. Mr Cummins and Miss Howard who presently run the pub stated that they will be leaving the pub and handing over the lease to Mark Warren who stated that the pub would be run by someone in his own company.

Present: Cllrs: E Parsons (Chairman) N Linsley and J Macfarlane. C/Councillor Anna Groskop.

Clerk in attendance: Mrs P Gillman

Public: Ben Giles, Alan Marler. Alice Power, Mark Warren, Richard Cummins, Marcus Giles, and Jane Howard.

42. Apologies – Cllrs: T MacCaw, M Grant and A Smith.

43. Declarations of Interest – None

44. Minutes of the Parish Council Meeting of 13 September Planning Meetings of 21 and 28 September 2018

A resolution is sought to approve and sign the minutes as a true record

Proposed: Cllr. Linsley Seconded: Cllr. Parsons

45. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances 31 October 2018. A resolution is sought to accept the financial statement as at 31 October 2018. Stoke Trister & Bayford PC Current A/c £7652.75; Stoke Trister & Bayford PC Reserve A/c £7987.06; Leigh Common Savings A/c £5100.60.

c. A resolution is sought to sign the following cheques

Cheque No: 000456 Clerks’ salary & expenses & Council expenses      553.23

Proposed: Cllr Macfarlane Seconded: Cllr Parsons

46. Planning Matters

a. New Planning Matters

 b. Outcome of planning matters already considered: 

Planning Application No: 18/01916/FUL

Applicant: Hopkins Developments Ltd

Location: Land adjoining Corner Farm, Devenish Lane, Bayford, Wincanton.

Proposal: The erection of timber gates (retrospectively). – Permission granted.

Planning Application No: 18/02392/COL

Applicant: Mr Roger Perry

Location: Farmageddon, Bayford Lane, Stoke Trister, Wincanton.

Proposal: Application for a certificate of lawfulness for the existing use of the building for storage and distribution (Class B8) (Revised Application) – No further information.

Planning Application No: 18/01991/FUL

Applicant: Mr Chris Bellars

Location: Land at Sycamore Farm, Stoke Trister, Wincanton.

Proposal: The conversion of existing domestic storage building into a single dwelling and the erection of a car port. – We recommend refusal of this application since the applicant has not demonstrated that the proposal would meet the requirement of SS2 in the local plan. However, we understand that the barn conversion proposed would be for family use only and we would be sympathetic to this if a new application was made for conversion ancillary to the existing dwelling on the property. – No further information.

47. Highways

No further information.

SID. No further information. 

48. Footpaths

No further information

49. Riding Gate

Cllr Macfarlane had received a response from Simon Fox who stated he was sending out Sam Fox to see what the situation was now at Riding Gate. Clerk to follow up the following week to find the outcome.

50. Defibrillator

No further information.

51. Unicorn Inn

See Public Forum

52. Remembrance Sunday

Cllr Parsons will lay a wreath for Remembrance Day at 11.00am on 11 November 2018 at St Andrews Church.

53. Precept

The Precept is now £7580 and was unanimously agreed by all Councillors

Proposed: Cllr Linsley Seconded: Cllr Macfarlane

54. Notice Boards

To be discussed at January meeting.

55. Date of Next Meeting 

10 January 2019

Meeting closed at 8.46pm

Chairman………………………………………………………………Date……………………

Stoke Trister with Bayford Parish Council

Minutes of the Annual Parish Meeting 

held on Thursday 10 May 2018 in 

Bayford Mission Hall at 7.30 pm

Present: Mr E Parsons, Mrs N Linsley, Mr A Smith, J Macfarlane and Mr M Grant C/Councillor A Groskop

Clerk in attendance:  Mrs P Gillman 

Public: Mr Osborne

1. Apologies for Absence

T MacCaw and I Andrews

2. Minutes of the last meeting held 11 May 2017

Minutes of the last meeting held on 11 May 2017 had been signed off at the Parish Council meeting on 13 July 2017

3.Matters Arising from the Minutes

Matters arising from the previous meeting had been dealt with at the Parish Council meeting held on 13 July 2017

4. Chairman’s Report

The business of the Parish Council continues. We are still looking into the purchase of a defibrillator. We are being very careful as the cost is high for a small Parish. There has only been ten planning application of which two were very large. Whilst obviously not claiming all the credit for the PC the vast estate on Windmill Hill was rejected on appeal by the Inspectorate, but the other a bio-digester – against all the facts was disappointingly allowed by SCC – we tried!!!

5. PSCO Tim Russell’s Report .

There was no report from PCSO Tim Russell.

6. Neighbourhood Watch Report

There was no attendance from Andy Chesterman or Peter Munro – therefore no reports.

7. Public Question Forum

Mr Osborne thanked the Council for getting Mrs Stott to finally cut back her Laurel Tree.

8. Date of next meeting

To be advised

There being no further business the Chairman closed the meeting at 7.50pm.

_

Chairman   Date

Stoke Trister with Bayford Parish Council

Minutes of the Annual Meeting of the Parish 

Council held on 10 May 2018 in 

Bayford Village Hall at 7.30pm

Public Forum:

The Chairman read a letter from Mr & Mrs Garton re a donation of £50 towards a book they are compiling on Bayford. It was agreed to allow the £50 on completion of the book.

Present: Cllrs: E Parsons (Chairman) N Linsley, J Macfarlane, M Grant and A Smith. C/Councillor A Groskop
Public: Mr Osborne

Clerk in attendance: Mrs P Gillman

1. Apologies – T MacCaw and I Andrews

2. Declarations of Interest – None

3. Election of Officers

Chairman E Parsons

Vice Chairman T MacCaw

Highways A Smith

Footpaths M Grant

Beech Lane A Smith

Tree Officer N Linsley

Website B Giles

Proposed N Linsley – Seconded M Grant

Unanimous

4. Minutes of the Parish Council Meeting held on 8 March 2018 

It was resolved to approve and sign the minutes as a true record

Proposed: A Smith Seconded: J Macfarlane

5. Financial Matters

1. a. Statement of Account and bank reconciliation
2. Bank Balances 31 March 2018. A resolution is sought to accept the financial statement as at 31 March 2018. Stoke Trister & Bayford PC Current A/c £2296.37; Stoke Trister & Bayford PC Reserve A/c £7585.77; Leigh Common Savings A/c £5099.32.
3. A resolution is sought to sign the following cheques 

Cheque No: 000445 Somerset & Dorset Air Ambulance 175.00 

Cheque No: 000446 PCC Churchyard Donation 500.00 

Cheque No: 000447 PCC Newsletter Donation   50.00

Cheque No: 000448 Came & Company (Insurance) 285.60

Cheque No: 000449 Payman   48.00

Cheque No: 000450 Pinnacle Accountancy 108.00

Cheque No: 000451 Clerks’ salary & expenses & Council expenses 518.71

Proposed: Cllr Parsons Seconded: Cllr Smith

6. Planning Matters

There were no new planning matters

7. Correspondence

As there has been no response to the donation to the CAB the Clerk has been asked to write to them to ask for a copy of the Auditors Accounts.

8. Highways

Clerk to write to Chris Cooper in the attempt to stop the fly tipping by the underpass on the Stoke Trister lane by having a bollard put there.

9. Footpaths

Cllr Linsley reported on Mrs Durant’s letter re the footpath in Devenish Lane by the corner bungalow. Clerk to contact Lee Walton and Rob Coate to explain what has happened re the lost Footpath.

10. General Data Protection

After discussion and advice from C/Councillor Ann Groskop who stated that provided the Councillors were happy for me to have their information, which they were, and that they were happy to look after their own details we would have done what is needed for the new Data Protection.

11. Defibrillator

As Cllr Smith has been busy of late he has not had time to address the defibrillator issues, however he will get back to sorting it out very soon.

12. Selection of Day for Planning Meetings

Cllr Smith requested holding a monthly meeting, unfortunately this would not work with planning meetings. After a long discussion it was agreed to change the meeting to Wednesday mornings.

13. Audit

It was unanimously agreed to sign the Audit

14. Riding Gate

Clerk to contact Neil Waddleton again to see what is happening with the people at Riding Gate, also to contact Lee Walton re Sunny Hill Farm/Parks Campsite.

15. Date of Next Meeting 

12 July 2018

Meeting closed at 8.50pm

……………………………………………..                 …………………………………..

Chairman

Stoke Trister with Bayford Parish Council

Minutes of the Meeting of the Parish Council held on 10 December 2018 in Bayford Village Hall at 7.30pm

Public Forum: 

No members of the public attended the meeting.

Present: T MacCaw (Vice Chairman) E Parsons, N Linsley, J Macfarlane, A Smith and M Grant.

Public: Mary Summerfield

56. Apologies – There were no apologies for absence.

57. Declarations of Interest – None

58. Co-option of a Councillor

At an extra meeting held by the Parish Council Mary Summerfield applied to fill the vacancy to become a Councillor with Stoke Trister with Bayford Parish Council.

No other candidates applied for the post and Mary was voted in at 5 to 1 in favour of her joining.

…………………………………………………       …………………………….

Vice Chairman Cllr T MacCaw                                 Date

Stoke Trister with Bayford Parish Council

Minutes of the Meeting of the Parish Council held on 8 March 2018 in Bayford Village Hall at 7.30pm

Public Forum: Mr Giles reported Japanese Knotweed in Alices Lane. Clerk had already contacted Highways who are dealing with it. Mr Giles also reported a decaying hedge that needed addressing and a badgers nest in the lane. Mr Giles had taken upon himself to have a hedge cut along the lane that is encroaching on his land. Mr Cousins requested if it was possible to have some kind of traffic calming in Bayford to slow down the speeding traffic going through the village. C/Councillor Anna Groskop explained the procedure to go through to get help with traffic calming.

Present: Cllrs: E Parsons (Chairman) J Macfarlane, A Smith and M Grant. SCC Anna Groskop
Public: Mr Cousins and Mr Giles

85. Apologies – Cllrs T MacCaw, N Linsley and I Andrews

86. Declarations of Interest – Cllr Smith. The tender for Leigh Common

87. Minutes of the Parish Council Meeting held on 4 January 2018 and Planning Meetings 9 February 2018

Proposed: Cllr Grant Seconded: Cllr Macfarlane

88. Matters for report for meetings held on 4 January 2018

a. There were no matters to report

89. Planning Matters

a. New Planning Matters

b. Outcome of planning matters already considered

Planning Application No: 17/02462/PAMB 

Appeal Reference: APP/R3325/W/18/3192896

Applicant: Mr & Mrs M Haskett

Location:  Church Farm, Stoke Trister, Wincanton. BA9 9PG

Proposal:  Notification of prior approval for the change of use of 2 No. barns to form 2 No. dwellings.- Objections – Still in appeal status.

Planning Application No:  17/04659/COU

Applicant: Mr Roger Perry

Location:  Farmageddon,  Bayford Lane,  Stoke Trister.  BA9 9PF

Proposal:  Application for a Certificate of Lawfulness for the existing use of the building for storage and distribution (Class B8) – No objections. – Application refused.

90. Highways

a. Cllr Smith requested a bollard to be installed in the entrance of the lane by the underpass on the Stoke Trister road. He said there were cars driving along there and indecent behavior occuring along the lane. He felt having a bollard there would stop this. Clerk to ask Highways.

Beech Lane

b. Chairman read the Highways Officer’s reply to Mr Pipers letter on the poor state of Beech Lane.

c. SID

Clerk was asked to contact Charlton Musgrove and Brewham Parishes to see if they would be interested in purchasing a SID.

91. Footpaths

Cllr. Smith had spoken to Eve Wynn about the footpath along Mr Butts land along to the Church. It was due for clearance in April.

92. Financial Matters

a. Statement of Account and bank reconciliation

b. Bank Balances to 28 February 2018. A resolution is sought to accept the financial statement as at 28 February 2018. Stoke Trister & Bayford Current A/C No: 0956598: 3561.92; Stoke Trister & Bayford Current No2 A/C No: 2181062 – Reserve Account 7585.16; Stoke Trister Business Account No: 7416556 – 5099.32.

Proposed: Cllr Smith Seconded: Cllr Macfarlane

c. A resolution is sought to sign the following cheques

Cheque No: 000442 SALC Subs 84.32 (Retrospective)

Cheque No: 000443 CCS Subs 40.00 (Retrospective)

Cheque No: 000444 Clerks Salary, Expenses 500.55

& Council Expenses

Proposed: Cllr Parsons Seconded: Cllr Macfarlane

93. Defibrillator

Cllr Smith suggested setting up a sub-committee to help with the defibrillator and crowd funding. Chairman stated that he finds 4 sensible people to join this and he would consider the proposal.

94. Housekeeping & Maintaining Rights of Way

Cllr Smith requested starting a work party to keep the village tidy. Cllr Groskop stated the legal side in setting up a work party involved putting it on the insurance. Cllr Smith also requested that the Council applies to tender for the maintenance of the Rights of Way. Cllr Groskop suggested getting someone from Charlton Musgrove to explain how this is done. The Chairman stated that Cllr Smith does one thing at a time and give the defibrillator the preference.

95. Leigh Common

The tender for this term goes to Stuart Barfoot

96. Clerk’s Hours

The Clerks hours were extended to another 4 hours per month.

Proposed: Cllr Parsons Seconded Cllr. Grant

97. Risk Assessment/Standing Orders/Financial Regulations/Freedom of Information

Unanimously agreed to re-adopt.

Proposed Cllr Grant Seconded Cllr Smith

98. Donations

It was unanimously agreed to pay all the annual donations.

Proposed Cllr Parsons Seconded Cllr Smith

99. Online Banking

Clerk to contact SALC for the rules of online banking.

100. Repair to Parish Notice Board

Chairman wrote a letter to Roger Perry thanking him for repairing the Notice Board at his own expense.

101. Date of next meetings will be the Annual Parish Meeting and the Annual Meeting of the Parish Council will be on 10 May 2018

Meeting closed at 9.29pm

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Chairman   Date